Vendor Spot Information

These are very limited and are on a first-come first-served basis only.  This year we are permitted to allow limited food vending.  If you are a food vendor, contact us with your menu items prior to sending in your registration form, as we have to get approval from Dover Downs on food vending items.  They will not approve mass duplication of menus, so the earlier you contact us the more likely you are to be approved.  No tents, tables, chairs, etc will be provided-you must bring these items. Vendors will be provided a 12’x12’ area to set up their wares, advertising, etc., with electricity available. The fee for the vendor spot is $100.00.  Per our contract with Dover Downs, ½ of all vendor fees we collect goes straight to them.  The remaining half we use to sponsor trophies.

Your vendor fee will be used to sponsor trophies.  You may select one of the following three trophy sponsorship options:

1) To provide two of the (approx) 18” Participant’s Choice trophies; 2) to provide one of the (approx) 24” Best In Show by class trophies (you get to pick which class your organization wants to sponsor from the remaining list of categories available).

The Participant’s Choice and Best In Show trophies are determined by voting and judging.  For an additional $25 ($125 total) you will be provided with a (approx 36” three-tiered) Sponsor’s Choice trophy.  The Sponsor’s Choice trophy is just that – the Sponsor’s choice.  Whatever car at the event tickles your fancy the most (no specific judging criteria) is who you elect to award the trophy to.  And you (the Sponsor, or your designated representative) may actually award the trophy to the recipient during the awards ceremony, if you desire.  This will also permit you a quick plug for your business, group, organization, etc.  Each trophy you sponsor will have your name & location (or name and web address, etc) engraved on the center brass plate.  If you elect to go with the Sponsor’s Choice trophy, please make sure the judging staff knows the car number you have selected prior to 1pm.  You may also sponsor additional trophies, if desired (go to our Trophy Sponsorship page for more information).

 Sponsors (vendors) should be on-site by 6:30am (to avoid waiting in the line of show cars, as they await their turn to pull into the Winner’s Circle for the photo).  You will be permitted one vehicle to pull into the track/car show area to unload your supplies, then you will be shown where to park your non-Show Car, not too far from where you set up.  All vehicles must remain parked in their assigned spot until the event ends at 5pm.  Most vendors come the afternoon or evening before the event (Friday) and set up then, to eliminate the hassles and confusion of trying to set up while the event is running.

 We strongly recommend (though not required) that you plan on setting up the day before so you’ll know the lay of the land, where to pull in, where to set up, etc. before you arrive the day of the show, to help avoid any confusion.  Our limited event staff will be very busy trying to get 350 cars in and out of the Winner’s Circle, registered, and parked in the 2-1/2 hours we have before the 9:30am cut off.   At 9:30am they will close the entrance to the track.  The less time we need to spend with the vendors that morning to get them situated, the smoother things will go.  Make sure you have a concrete block to anchor each leg of your tent/canopy to the tarmac.  The winds coming down the straight-away can get heavy at times, and YOU ARE RESPONSIBLE FOR YOUR ITEMS AND ANY DAMAGE THEY MAY PRODUCE OR INCUR.  In keeping with our insurance requirements, your tent/canopy must be manned at all times during the event by at least one person.

 If you agree to the terms and conditions as stated above, click on the link below to print out a Vendor’s Registration form.  Fill it out and mail it in to the address on the form, along with a check or money order for $100  made out to DPC-SDC to reserve your spot.  Again, we are limited to the number of Vendor Spots we are permitted, so first-come, first-served.  Once we have filled our allowed number of spots, any subsequent Vendor’s Spot applications received will be returned, along with payment.

Select One Of The Following To View And/Or Print A Vendor Registration form

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